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To support a number of sections within the Finance Department to ensure administration tasks are completed in a timely and efficient way, with the aim of ensuring the department focus is on value added activities

 

In keeping with accepted principles of good working practice, you may be required to undertake additional or alternative duties, as directed by your Manager.  You are required to carry out the following key duties and accountabilities

PRINCIPLE ACCOUNTABILITIES:

  • Raising of courier etc invoices onto Central Billing UK Sales Ledger
  • Produce and issue Stirling Invoices
  • Updating of Documents onto the electronic filing data systems
  • Obtaining and issuing POD’s to relevant customers within Network Central Billing Department
  • Resolving and raising query paperwork for Members
  • Reconcile Purchase Ledger Member statements and follow up any discrepancies
  • Produce subcontractor analysis reports
  • Emailing to Members direct Debt Statements and Invoices
  • Undertake Purchase Ledger Statement Reconciliations and produce prepay payment runs
  • Meeting month end deadlines
  • Scanning documents for document capture processes and undertake adhoc filing
  • To undertake data cleaning and maintaining supplier data details accuracy and control the Purchase Ledger email inbox and ensure emails are actioned accordingly
  • To be responsible for addressing and resolving Pall-Ex London customer invoice queries
  • Obtain Eland Cables Van charges details (POD’s) and send to the customer
  • Undertake pricing of new customers and existing customer rate changes onto TWINE including production of new customer rate cards
  • Raising of customer Credits for authorisation
  • Enter Customer Credit Notes onto Customers accounts
  • Responsible for XPO self-bill reconciliation with TWINE and maintain a log of differences
  • Undertake any other Adhoc requests as may be directed to support the department

GENERAL ACCOUNTABILITIES:

  • Working towards and supporting Company goals, values and objectives
  • Ensure the highest level of quality of service is provided to both internal and external stakeholders at all times
  • To complete all necessary administration duties

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